Executive Assistant (m/w/d) in Basel

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Basel
Unbefristet
Vollzeit

2 Stunden her

For our client, a leading company in the Biotechnology field, we are currently looking for an Executive Assistant.Tasks and Responsibilities:

Executive Support & Communication

Manage and prioritize incoming calls, visitors, emails, and correspondence on behalf of the CLO with professionalism and discretion.
Handle sensitive and confidential matters with the highest level of integrity and diplomacy.
Serve as a liaison between the CLO and internal/external stakeholders, ensuring smooth communication and follow-ups.
Support the CLO for Board and EC matters (agenda, minutes, Board tool, etc.)

Calendar, Travel & Expense Management

Maintain and coordinate the CLO calendar, ensuring optimal time management and resolving scheduling conflicts.
Organize complex business travel (local and international), including visa arrangements, logistics, and itinerary planning
Track and process expenses and invoices with accuracy and efficiency.

Meeting & Event Coordination

Plan and organize meetings, workshops, and events, including Board of Directors and some Executive Committee meetings in collaboration with other EC Assistants.
Ensure seamless execution by handling logistics, preparing materials, and managing participant coordination.

Administrative & Reporting Support

Prepare reports, PowerPoint presentations, and Excel files to support the CLO activities.
Ensure timely submission of inputs for the monthly Board of Directors (BoD) calls.
Maintain organized files, records, and documentation to support efficient operations.

Agility & Problem-Solving

Anticipate needs and proactively address challenges to support the CLO’s effectiveness.
Exercise independent judgment to manage priorities and navigate unexpected changes.
Continuously seek ways to improve efficiency in administrative processes

Your Profile:

Highly Organized & Detail-Oriented: Manages multiple priorities seamlessly and maintains a structured approach.
Discreet & Professional: Handles confidential matters with absolute integrity and professionalism.
Resilient & Composed: Maintains efficiency and calm under pressure, ensuring seamless operations at all times.
Experience in large global organizations
Tech-Savvy: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams, ARIBA, Concur) with the ability to prepare reports and presentations.
Collaborative & Agile: Works effectively with senior executives and cross-functional teams in a fast-paced environment.
Ability to build strong and trusted relationships with internal and external contacts.
Proactive & Adaptable: Anticipates needs, takes initiative, and responds effectively to shifting priorities
Strong Communication & Presence: Ensures clarity and professionalism in interactions on behalf of the CLO
Required* A-level/high school diploma or commercial apprenticeship.
Preferred Further education to Executive Assistant would be an advantage
Highly Experienced - 10+ years
Fluency in English and German

Das klingt nach einer spannenden Position?
Dann freuen wir uns über vollständige Bewerbungsunterlagen per Onlineformular.Bei Bewerbungen per E-Mail erklärt sich der Sender respektive die Senderin damit einverstanden, dass die übermittelten Daten unter Berücksichtigung unserer Datenschutzrichtlinie verwendet werden.Weitere offene Stellen gibt es hier:Job profile

Administration - Various
Contracting
Full Time
04.08.2025 - 03.02.2026
calendar management, agile, Executive Assistance

Sounds interesting?
Simply click "Apply now" and I will get back to you.Giulia Viadana

Firma: Coopers Group GmbH

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